If you are planning a major event, particularly where the sale of alcohol will take place, you will need to purchase a Temporary Event Notice (TEN).
COVID-19 - Advice for event organisers on gatherings such as entertainment events
During the COVID-19 pandemic in England, if you are looking to organise a gathering of more than 30 people such as for an entertainment event, then you will need to comply with the latest Coronavirus Regulations.
When national restrictions are in place, gatherings of more of 30 people for activities such as entertainment, are not allowed. When national restrictions are lifted, Local COVID Alert Levels (Medium, High, Very High) will apply to local authority areas and entertainment events are allowed following strict guidelines. For details of the current restrictions please go to https://www.gov.uk/coronavirus and Surrey’s Local COVID Alert Levels can be found at https://www.surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/coronavirus/alert-levels-and-local-outbreak-plan
Organised events, such as entertainment, for gatherings of more than 30 people will need to:
- Be organised by a business, charitable, benevolent or philanthropic institution, a public body, or a political body
- Have a COVID-19 risk assessment
- Have adequate COVID-19 secure arrangements in place following government guidance
To meet these requirements, you as the event organiser will need to carry out a suitable COVID-19 risk assessment for your event. Please see the Health and Safety Executive web page at: https://hse.gov.uk/coronavirus/working-safely/ for guidance and information on how to do this.
Further sector advice is available at gov.uk/coronavirus and on the Events Industry Forum website at https://www.eventsindustryforum.co.uk/
You as the event organisers must prepare the COVID-19 risk assessment as part of planning your event, and then implement and manage it for the duration of your event. You must make your COVID-19 risk assessment readily available upon request by an authorised officer of the Council. A checklist has been developed to guide you through the COVID-19 secure arrangements that need to be in place for an event. This checklist should also be completed and signed off by you as part of your event application. The checklist is at surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/coronavirus/coronavirus-support-for-businesses/help-for-businesses
As a significant public safety issue of concern, you should send a copy of your risk assessment and the checklist with any application or notification you make. We may review your risk assessment and give feed-back. The Council will not sign off your event.
If you do not send a suitable COVID-19 risk assessment and checklist with your application or any element of the risk assessment or associated controls do not meet current Coronavirus law or guidance, your application and event will likely:
1) attract objections; and / or
2) be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health).
This may result in your application being refused and/or the event not being allowed to go ahead.
In the event of an increase in the local COVID-19 infection rates, it is possible that events that have already been agreed may be subject to suspension and / or cancellation.
The financial and other liabilities incurred as a result of a suspension and / or cancellation resulting from an increase in the COVID-19 infection rates, lies solely with the event organiser.
Temporary Event Notice
Before completing the form, read our guidance notes.
If you wish to hold an ad-hoc event in Mole Valley, Mole Valley District Council must receive your TEN no later than 10 clear working days prior to the event (not including the day of receipt or the day of the event).
If the premises where the event is to be held is in areas governed by two or more local authorities, applications must be made to each.
Unless you submit an electronic application, the police and local authority exercising environmental health functions for the area in which the premises are located must also be served a copy of your notice and receive it no later than 10 working days before the event.
You can only apply for a TEN as an individual, not an organisation.
You must keep your TEN in a safe place when the event is held. You must also display a copy of the notice where it can be easily seen.
- you must be 18 years or over to apply for a TEN
- your event must involve no more than 499 people at any one time and last no more than 168 hours (seven days) with a minimum of 24 hours between your event and the start or finish of another Temporary Event Notice.
Number of notices you can apply for
- you can only be given a maximum of five TENs per year if you do not hold a personal licence under the Licensing Act 2003. If you do hold a personal licence, you can give a maximum of 50 TENs per year, however you are limited to a maximum number of TENs per premises.
- premises are limited to a maximum duration covered by temporary event notices that is 21 days per calendar year or 15 TENs per calendar year for each premise, whichever is used up first.
The TEN costs £21. You will need a debit or credit card to pay the fee online.
Submission of Late Temporary Event Notices
Late notices can be given no later than five clear working days but no earlier than nine clear working days before the event in relation to which the notice is given. A late notice given later than five working days before the event to which it relates will be returned as void and the activities described in it will not be authorised.
The number of late notices that can be given is limited to 10 for a personal licence holder and two for non personal licence holders. You must tick the box on page three of the application form to show you are making a late application.
Please note if there is an objection to the late TEN from either the police or Environmental Health Department the event will not go ahead and a counter notice will be issued and the event will not be authorised to proceed.
The Council can't refuse a notice unless the police or Environmental Health object to it. They must do this within three working days of receiving it. They can only object if they think your event could:
- lead to crime and disorder
- cause a public nuisance
- be a threat to public safety
- put children at risk of harm
If there's an objection, the Council's licensing committee will hold a meeting (called a 'hearing') no later than 24 hours before the event (unless all parties agree that a hearing isn't needed).
At the hearing, the committee will either approve, add conditions or reject the notice.
If the police or Environmental Health object to a late TEN, the notice won't be valid and you can't hold the event.
If you disagree with the licensing committee's decision, you can appeal to your local magistrates' court. You must do this within 21 days, and at least five working days before the date of your event.
Fines and penalties
You could be fined if you make any false statements in your application, or face prosecution if you breach the terms of the notice.
If you don't have a TEN and carry out an activity that you should have a licence for (or allow your premises to be used for one), you can be fined, sent to prison for up to six months, or both.