Annual Canvass 2021

Annual Canvass 2021

Every year Mole Valley District Council undertakes a Canvass of all households to ensure that the information on the electoral register is up to date. This is a legal requirement for residents to confirm details relating to their property.

This year's canvass will take place from July to November 2021, in readiness for publication of the revised electoral register on 1 December 2021.

The Elections Team have started contacting all properties in the district, either by posting a form, or by email. If you have received an email from asking you to check and confirm who is currently registered to vote at your address, this is a genuine email.

Look out for your form or email

We will be contacting all properties in the district, either by posting a form, or by email. The form will be addressed to the occupier, but anyone in the household can respond.

If you receive a form...

If you need to update your details on the electoral register, it is important that you respond as soon as you can. This means reminders don't have to be sent and we will not need to send a canvasser to your property to get this information. Please read the form carefully, as you may need to respond, even if there are no changes to make.

If you receive an email...

Whether there are changes to make, or not, please ensure you click on the link in the email to respond. This means we will not have to send a form to your property, or send a canvasser to collect the information.

What is the purpose of the annual canvass?

The annual canvass allows residents to inform the electoral services office about:

  • electors who live at a property and should be registered to vote
  • electors who are no longer a resident at the property
  • new residents at the address
  • people who will become 18 the following year
  • any corrections or changes needed to residents details

Not being included on the register means you will not be able to vote in future elections, and may also affect your credit rating.

The aim of the canvass is to ensure that the electoral register is up to date, and to identify any residents who are not registered so that they can be encouraged to do so.

If you tell us there are new people eligible to be registered, we will send each person an Invitation to Register (ITR) form. This form invites that person to apply to register to vote.

Individual registration forms ask you to give your date of birth and National Insurance number. Alternatively, you can register online by visiting

It is particularly important that anyone who has moved addressed recently looks outs for the form, or email, and checks whether they are registered.

Why you should register

If you are not registered you will not be able to vote at the time of an election. The electoral register is also used to confirm an individual's address, especially if they are applying for credit, mortgage, personal loan, or even a mobile phone.

Who can be included on the register?

You need to be included on the register if you are:

  • aged 18 and over
  • a British, Irish, European or qualifying Commonwealth citizen
  • a 16 or 17 year old

For more information

Please visit

Or contact us at:

Democratic & Electoral Services
Mole Valley District Council

Tel:  01306 879198